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A meeting of the board of directors of the Open Knowledge Foundation Limited was held on 12th June 2012 in Cambridge.
1. Introductions and apologies
In person: Rufus Pollock, James Casbon, Becky Hogge, Jordan Hatcher, Laura James(observing)
Martin Keegan (from part way through review of actions)
On Phone: Marcus Dapp (observing), Ben Laurie (present until part way through the Chapter item)
Apologies: Paula le Dieu, Stephen King (Omidyar observer)
2. Approval of minutes from previous meeting
The minutes were hereby approved.
3. Review of actions from last meeting
The actions were reviewed.
4. Discussion of Strategy update
A paper on the progress of the strategy development process was discussed.
5. Discussion of board Approval mechanisms
The present approval mechanisms were discussed. The articles of association were discussed and it was agreed that they may benefit from updating.
6. Review of previous Electronic resolutions made during 2012.
Two resolutions were made electronically during 2012 (Approval of Knight Spending Stories contract; Approval of DM2E contract). The board resolved to approve these two resolutions formally.
7. Discussion of insurance requirements
The insurance requirements were discussed.
8. Discussion of paper on proposed Contractor pay bands
The Board approves the paper with a note that the regional issues need to be considered, and that the top pay band limits should not increase without the board being consulted. If the management team wish to publish monetary details of bands, they will present this proposal to the board before going ahead.
9. Discussion of Chapter Situation
The situation around Chapters and local groups today was discussed. It was agreed that a new strategy around chapters was needed and Martin Keegan and Rufus Pollock were tasked to deliver this by July 12th 2012.
The board resolved to approve the application for Chapter status from Belgium and to move to sign an MOU with them, with a note that a revised MOU version is likely in the future.
The board resolved to approve the application for Chapter status from Switzerland and to move to sign an MOU with them, with a note that a revised MOU version is likely in the future.
The management team were asked to discourage further chapter applications from being submitted in the mean time.
An additional board meeting is to be scheduled in August 2012.
A proposal for seed funding for local groups using Omidyar funds was approved.
(a) Laura James's time from June will be reducing to a formal commitment of no more than 2.5 days a week.
(b) Question of trademarking was deemed to be part of the chapter strategy.
(c) An update on OKFest will be provided to the board on June 13th 2012.
(d) The renumeration/compensation committee has not yet reported.