Wsfii2006Organisers

Wsfii2006 Organisers Workshop

1. Wsfii2006 Organisers Workshop
   1. Participants
   2. Descripton
   3. Status
2. Workshop Agenda
   1. Overview
      1. Output
   2. Monday 26th Sept
   3. Tuesday 27th
      1. Output
      2. Background
      3. Invitees
   4. Wednesday 28th
      1. Output
      2. Background
   5. Thursday 29th
      1. Background
      2. Output
   6. Friday 30th
      1. Output
      2. Background
      3. Invitees
   7. Saturday 1st Oct
   8. Sunday 2nd

Participants

The wsfii 2006 organisers track is open to all who wish to participate. Please contact me, add yourself to the participants list or just come along to the workshop sessions.

• JulianPriest (co-ordinator)

• JuergenNeumann

• ArunMehta

• FredPook

• ShekharKrishnan

• ChrisHolmes

• Nagarjuna

• SylviaCadena

• IanHoward

• ParminderSingh

• ChrisHolmes

• LauraForlano

• JamieKing

• BjarkeNielsen

• SunilAbraham

• VolkerGrassmuck

• ArminMedosch

Descripton

After 2004's Djursland event we decided to have a smaller 2005 event in London and then to hold a larger more international 2006 event in India. Apart from the thematic tracks one of the main activitites for the 2005 prepcon therefore is to start the longer term organisation of the 2006 Indian event and to plan a series of regional events - one in each continent to prepare for Wsfii.2006.

To make a start on this we're organising this workshop and arranged funding from the Open Society Insititute to fund flying about 10 of the potential organisers of the 2006 event to London. We are supporting the key Indian organisers of wsfii.mumbai and wsfii.2006 as well as at least one participant from each continent.

The 2006-organisers track is of course open to any who would like to contribute before, during and after the workshop week. The current plan is that the London event is the first of a series of regional prepcon's in a similar style which will each form their own local organisers tracks. This workshop shouldn't take up all of the time of those involved so we hope that people will be able to take part in the other tracks as well.

Status

We have received funding for the workshop and have invited and supported a small international group of participants with others kindly getting to the workshop under their own steam.

Workshop Agenda

Overview

The days are split into 2 sessions;

• morning 10 - 1pm

• afternoon 2 - 5pm

The morning session is structured around discussions and the afternoon of all days but friday left intentionally more open for working on the various outputs of the workshop.

This should allow space to continue work that was discussed in the morning picking up on themes that emerge during the day and working on the specific texts or research to back up the next days work.

For people involved in other WsfiiWorkshops happening during the week, the afternoon sessions also give the opportunity to participate in those.

Output

During the workshop week we aim to generate a few documents as output.

• Workshop Documentation - notes of what was said and decided.

• WsfiiRegionalHowto - a HOWTO organise a regional wsffi event to be included in the publised wsfii howto book.

• Wsfii.Funding - a generic funding application that can be used for a number of potential donors, both for the regional and international events.

• Wsfii.PublicStatement - a clear and concise communication of the wsfii process, as a talk and text

• Wsfii.Plan - a descriptive document of how wsfii is going to be realised including organisational details

• Wsfii.Event.Infrastructures - a list of event infrastructures that it will be necessary to build for the realisation of wsfii such as web sites, mailing lists, software etc.

• WsfiiOrganisersTodo

Monday 26th Sept

Meet and Eat

People will be arriving at different times for wsfii during monday and before and so we just plan introductions followed by an evening meal. This will be an opportunity to meet all the other workshoppers and marks the start of the workshop week.

4pm - 6pm

Followed by food at one of a growing number of restaurants in the area that accepts Limes.

Tuesday 27th

Wsfii.general

• Review agenda

• Wsfii so far - an outline: JulianPriest

• Goals

• Why Wsfii?

• A grass roots world summit process

• Developing Thematics

• Organisation

• Methodology

• Distributed events

• Ad-hoc organisations

Output

• Wsfii.Plan

• Wsfii.DiscussionNotes

Background

• http://www.metamute.com/look/article.tpl?IdLanguage=1&IdPublication=1&NrIssue=26&NrSection=10&NrArticle=873&ST_max=0

• http://www.grassroots-caucus.org/

• http://informal.org.uk/people/julian/publications/the_wireless_event/

Invitees

• JamieKing

• PaulineBroekmann

Wednesday 28th

Wsfii.regional

This day looks at the series of regional wsfii prepcons of which there is already one announced for January 2006 Wsfii.Mumbai

• Wsfii.2006 LocationMeeting

• Locations

• Dates

• Lead organisers

• Local funding avenues

• Regional wsfii howto

• Support infrastructures package

• * web sites, publicity materials, techniques for event organisation

• Mumbai.Wsfii Wsfii.Mumbai

• Wsfii2006Africa Wsfii.Africa

• Wsfii.LatinAmerica

• Wsfii.EastAsia

• Wsfii.NorthAmerica

• Other suggestions

• example of a MOU

Output

• Wsfii.RegionalHowto

• Wsfii.EventInfrastructures

Background

Thursday 29th

Wsfii.2006

This day looks at the organisational plans for the final event in the Wsfii series - Wsfii.2006

• Finalise Location

• Finalise Date

• Organisational team

• Funding

• Relevant Indian Programmes

• Mission 2007

• Armin Medosch afternoon visit

Background

http://www.mission2007.org

Output

• Wsfii.Plan

• Wsfii.Funding

Friday 30th

Wsfii.public

• Developing a public statement

• Wsfii participation - inclusion in other events

  • Wsfii relationship to different organisations

  • 2pm Wsfii and WOS brainstorm session

Output

• Wsfii.Public.Statement

• WsfiiMemorandumOfUnderstanding

Background

http://wizards-of-os.org/

Invitees

• VolkerGrassmuck

• ArminMedosch

Saturday 1st Oct

• Opening statement

Sunday 2nd

• Public Statement